How To Clean An Office (Properly)

How to clean an office properly
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Office cleaning doesn’t have to be difficult but it’s easy to let the paperwork take over, the broken I.T equipment pile up, and the dust and grime build-up to the point where your office building is a health hazard to your staff.

As lockdown eases and staff return to the office it’s more important than ever to provide your team with a clean and hygienic place to work from.

If you are cleaning your office space because of a suspected or confirmed case of COVID-19 in your workplace please follow the latest advice from on the Government: COVID-19: cleaning in non-healthcare settings outside the home.

By getting the right equipment, putting good habits into place, and having an office cleaning schedule, you can easily keep on top of your cleaning tasks and keep your staff safe.

Always use disposable gloves and suitable PPE before using cleaning products.

So where do you start when it comes to regular office cleaning? If you decide to manage your office cleaning in-house over hiring a local office cleaning service then just getting started can be overwhelming at first. Feeling overwhelmed can make you want to give up before you’ve even started. Breaking it down into smaller chunks and having a plan before you start makes office cleaning easier to manage, so let’s go through what to start with first.


Get Tidy


Tidying your office as you clean adds extra time and makes it difficult to do the job properly. That’s why you should tidy your office before gathering your cleaning supplies and equipment. Make sure everything is in the right place, that any unused equipment is stored away or binned, that paperwork is filed away or disposed of, and that any rubbish is binned.

Starting with a tidy office means you’re not having to work around mess or having to stop polishing and vacuuming to pick things up as you go along, saving time and making the job less strenuous. Being structured and organised lets you get the toughest part out of the way first instead of feeling as if you’re fighting a losing battle against mess.


Get A Cleaning Caddy or Trolley


Keeping your cleaning products organised and together in a cleaning caddy or trolley makes it easier to carry everything around and easier to find what you need for the job. Having shelves and space for a bin bag is ideal and you can pick up a commercial cleaning trolley on wheels for under £70 or if you want something smaller you can buy a handheld cleaning caddy for 5 20 from pretty much any hardware store or supermarket. With large pockets to stop spray bottles and cans from falling over Lakeland’s deep cleaning caddy is a good choice for £13.99 on Amazon.

If you’re not sure what to put in your trolley or caddy then start with furniture polish, antibacterial spray, window cleaner, cloths, bin bags, and floor cleaner/carpet freshener spray as well any other products you use regularly. Using reputable cleaning supplies is an absolute must too. Trying to do a decent job with bad cleaning products will waste your time and effort.


Invest in Contactless Technology


Hand sanitiser should be available in the office as well as in toilet areas in your office building. Consider installing touchless dispensers, taps, and toilet cisterns, and swapping hand dryers for paper towels. Make sure that soap dispensers, paper towel holders, and toilet rolls are refilled regularly.


Clean one room at a time


This sounds easy but it’s often overlooked, especially when it comes to office cleaning. When you’re finished tidying, start from the top of the room and move your way down towards the floor. By getting rid of cobwebs and dusting shelves and cabinets you’re less likely to have dust falling to the floor when it comes to mopping or vacuuming.

Sticking to cleaning one room at a time is a time saver but also gives you a better feeling of accomplishment after each room.


Tackling Office Paperwork


“As obvious as this may be, you should take a look around your office. If paperwork is piled up everywhere, you have a problem. But it’s easy to fix it. All you need to do is find the proper storage for each type of file. Filing cabinets, wall pockets, and desk trays are your best friends when it comes to cleaning the paperwork that’s taking up your office space.”(


Keeping Desks and Computer Equipment Clean


As with cleaning any room, it’s a good idea to start with anything on top of desk areas when it comes to cleaning your desk and office equipment.

Studies have shown that the average work desk has more bacteria than a toilet seat. This is probably because so many people eat at their desks, and so few clean them. According to one survey, only slightly more than a third of respondents cleaned their work areas every week. One of the most important things workers can do to stay healthy is to clean their desk, computer keyboard, and mouse at least once a week, or to hire office cleaners who will do so. (

If you use a coffee cup or reusable water bottle at work, wash it daily with liquid dish soap and hot water or take it home each night after work to run it through the dishwasher Use disinfectant wipes to clean items such as your stapler, tape dispenser, scissors, and most-used pens, making sure to wipe down all sides. (

According to research from Charles Gerba of the University of Arizona, the average desk is teeming with about 800 bacteria per square inch. The unwashed coffee cup sitting at your desk and your work phone are even grosser, with 2,200 and 1,600 bacteria per square inch, respectively. To compare, the office toilet seat harbors about 59 bacteria per square inch, a small fraction of the germs you make contact with at your own desk. Think about that the next time you’re eating lunch while taking calls or typing emails. (

Other desktop items like pen holders, organisers, and paper trays can be washed with soap and water.

Desk phones can be disinfected with wipes. Remember to unplug phones and wipe down all surfaces, including the buttons, cables, ear, and mouthpieces. Ideally, phones should be cleaned daily and any time someone else has used a phone that isn’t their own.

Keyboards are disgusting and usually the worst offenders in the workplace when it comes to harbouring bacteria. Regular keyboard cleaning helps to reduce this, as well as avoiding shared keyboards where possible. To clean the keyboard start by shaking it upside down over a bin to clear anything loose lurking under the keys. You’ll probably notice food crumbs, small hairs, dust, and sometimes even fingernail clippings fall into the bin, and it’s best to avoid looking too closely if you’ve not eaten yet.

Compressed air can be used next to spray between keyboard keys to clear anything that’s left. Use a disinfectant wipe to clean the keyboard, but be careful not to use wipes containing too much liquid as these can drip between keys and damage the computer keyboard.

Computer screen cleaning should be a regular task but be careful not to use paper towels, rags, glass cleaners, and other harsh cleaning products, as they can damage the LCD screen. Instead, use a soft, dry, lint-free microfiber cloth to gently clean the screen with a screen cleaning solution or mild soapy water.


Keep toilet areas disinfected


Keeping your office toilets clean is an essential safety measure for customers and employees. These are usually high traffic areas in most offices and they need to be thoroughly cleaned at least once every day. Your office cleaning service normally takes care of this but if you’re a small or micro business and want to do it yourself, here’s what to do:

For toilets, pour a generous amount of cleaning solution into the bowl and leave to soak for around ten minutes. Next, use a toilet mop swab inside of the toilet bowl thoroughly and flush. Use a damp microfiber cloth soaked in a cleaning solution to wipe the exterior including seats and handles. Repeat this process for urinals.


Improve Indoor Air Quality


Research has proven that breathing better air can lead to significant improvements in staff performance. Poor ventilation in offices leads to air contamination from bacteria, mold, viruses, and volatile compounds from cleaning products.

To maintain healthy indoor environments as you phase employees back into the office,  concentrate on plumbing, ventilation, and filtration systems that filter, dilute, and remove pathogens. (


The benefits of regular office cleaning


Regularly cleaning your office does more than making it look good. You’ll also raise morale and have a happier workforce. If you have visitors to your office they may not notice how clean it is, but a dirty, dusty, messy office leaves a lasting impression. As well as that, a dirty office is a breeding ground for illnesses.

Wherever there is grime and moisture, bacteria will always be growing. Having clean surfaces reduces the chance of your staff passing illnesses around the office, giving everyone a better chance of staying fit and healthy.

Get your staff involved to help keep their workplace clean and safe. If you haven’t done so yet, it’s a good idea to keep hand sanitiser on desks for those times when handwashing is inconvenient. Clean out old papers on a desk by sorting them into yes,’ no’ and maybe’ files. If the maybe’ items haven’t been used in a month, employees should toss them out of their offices. Cleaning out old papers also removes a possible fire hazard. (


How to choose an office cleaning service Nuneaton


Any professional office cleaning service, Nuneaton, and other areas in Warwickshire must clean thoroughly. The best cleaning services, Nuneaton and elsewhere are usually chosen on the basis of criteria such as thoroughness, promptness, and price. When determining the best Nuneaton cleaning services, office employees are often useful sources. Local newspapers and magazines that publish best-of lists or paid review sites can yield helpful information about a cleaning service. Nuneaton has many excellent cleaning services; office managers or business owners can also be invaluable resources.

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Written by Mr Kaplan

Written by Mr Kaplan

Here to provide you with the best cleaning tips and cleaning hacks, Mr Kaplan is part of the admin team at Nuneaton and Bedworth's premier home and office cleaning service.